Neighbourhood(s) Micro-Grant

Neighbourhood Micro and Connections Grants have reopened. Applications for the remainder of 2023 will only be accepted between September 1 - September 30.

Applicants will be notified on or after November 1, 2023. Eligible events and initiatives must occur between October 1, 2023 - March 31, 2024. Submissions outside of these dates will not be considered for funding.

For further details, please contact your Neighbourhood Resource Coordinator.

Neighbourhoods Micro-grants, up to $500, are available to support small, local (for example, block-level) projects and events. Eligible projects may involve fewer residents but still must contribute to the achievement of one of the Neighbourhood Services Funding Program outcomes

Who Can Apply?

Eligible applicants include:

Registered organizations (i.e. community leagues, condo boards, homeowner associations)

Registered charities

Businesses and Business Improvement Areas (BIA’s)

Event organizers who partner with a fiscal agent (registered organization)

Note: If you are in one of the following Revitalization Neighbourhoods which include Balwin, Belvedere, Queen Mary Park, Central McDougall, Inglewood, McCauley and Jasper Place, we invite you to apply on the Revitalization Micro Grant

Funding Program Outcomes

At least one of the following program outcomes must be addressed in your application to be eligible:

Empower and engage citizens to become community leaders, and to strengthen existing community leadership

Enhance community safety

Increase community connections and inclusion opportunities

Celebrate Indigenous culture

Deepen multi-cultural connections

Create and promote beautiful and clean spaces

Advance arts in the community

Animate City of Edmonton parkland

Eligible Projects & Expenses

Projects, initiatives and events that are open to the public and are free or low cost (cost recovery only)
Recurring annual events (for example: family day or community league day events)
Expenses directly tied to planning, implementation or evaluation of outcomes
Honorariums for persons or groups where fees are not legally or traditionally required (for example: indigenous elders, presenters, non-vendor licensed service providers). *Honorariums are limited to $200/person
Gifts for indigenous protocol, knowledge keepers and Elders
Consumable expenses such as craft/program/event supplies
Fees for performers or other service providers
Non-consumable expenses that are maintained by the group but available for community use at free or low cost-recovery fees
Food and non-alcoholic beverages for volunteers or event attendees
Types of eligible projects or events may include but are not limited to block parties, neighbourhood art, social, cultural or recreational activities

Ineligible Projects & Expenses

Projects, initiatives and events that are private or charge entrance fees to generate revenue *unless it is a cost recovery model
Projects that conflict with the City Plan Intentions , ConnectEdmonton Strategy, or do not meet at least 1 of the Neighbourhood Services Funding Program outcomes noted above
Capital / infrastructure project expenditures to improve City-owned assets or facilities on City land, privately-owned assets on City land or privately-owned assets or facilities on private property (design, contractor costs, construction materials and supplies, furniture, computer equipment etc.)
Ongoing operating expenses (staff salaries, insurance, legal/accounting fees, facility operating expenses, facility maintenance etc.)
Payment for preparation of funding application
Projects that are completed or retroactive expenses incurred prior to application submission date *Note: reimbursement for expenses incurred prior to receiving notice of grant approval cannot be guaranteed
Gift cards, gratuities and prizes
Alcohol, cannabis or associated items
Food and non-alcoholic beverages for City staff or paid employees of the lead organization(s) that is (are) supporting the initiative
Non-consumable expenses that are for commercial use, rented out or private property

Important Information

Before You Apply

Helpful Tips for a Successful Application

Ensure you are in good standing as a registered organization under any provincial or federal acts
Ensure you are in good standing with the City of Edmonton and any outstanding payments owed to the City for any purpose are reconciled.
Reconcile any outstanding final grant reports for City of Edmonton grants prior to applying
Work with your Neighbourhood Resource Coordinator (NRC) to ensure you meet eligibility and your application requirements/attachments are complete. You can contact your designated NRC through 311.
Groups must have a City of Edmonton grant I.D. to apply. The grant I.D. is a unique number assigned to every organization. Event organizers can partner with an organization with a grant I.D. to receive funding.

To Create or Retrieve Your Grant I.D:

Complete the Grants Office I.D. Request Form and you will be contacted within 2 business days with your account information. To contact the Grants Office for assistance, call 780-496-4933.

Are You a First-time Applicant?

Please be prepared in advance to provide the following documentation for the grants office:

Certificate of incorporation and/or Annual Proof of Filing
Objects and Bylaws date stamped and registered, first-time applicants only
Copy of most recent Annual Reports
Copy of most recent AGM minutes
Most recent year-end financial statements (see Financial Statement Example)
Year-end Bank Statement and Bank Reconciliation (required if your financial statements are internally reviewed)

The Application Process

Apply: Complete the online application form
Review: Applications are reviewed by the City Grants Office and your Neighbourhood Resource Coordinator (NRC) or Revitalization Coordinator (RC) will support the application. Applicants may be contacted to provide more information if required.
Approval: For the September intake, applicants will be notified of the final decision on or after November 1, 2023.
Funding Payment: The applicant or fiscal agent will be issued payment after the funding letter has form been sent.
Reporting: Applicants will be required to complete the Final Report Google Form and submit an Expense Sheet (Financial Report) with proof of receipts.

Neighbourhood Micro-Grant Expense Form (Google Sheets)

Neighbourhood Micro-Grant Expense Form (Excel .xls)

Neighbourhood Micro-Grant Expense Form (OpenDocument .ods)

The City of Edmonton will review and approve applications as quickly as possible. Groups are encouraged to apply 8 weeks in advance of their planned project, initiative or event. Incorrect financial or organizational contact information can result in a delay or inability to process your grant request. Your organization can avoid delays by:

Updating your Electronic Transfer Information through the Vendor EFT Registration Form. Email the form to vendormaintenance@edmonton.ca. and cc: grants@edmonton.ca.
To update your account information:
- Completing the Account Update Form
- Contact the grants office 780-496-4933
- Email grants@edmonton.ca

Assessment Criteria

The City of Edmonton assesses the Neighbourhood(s) Micro-Grant applications on the following criteria. All applicants will be contacted with a grant decision.

The project aligns to the organization’s mandate
The leading organization demonstrates capacity to complete the project
The project aligns with one or more of the Neighbourhood Funding Program outcomes by demonstrating benefit to or connection within the neighbourhood(s).
Project expenses and activities are feasible for the timelines given and an expense sheet (budget) is provided.
The organization or event planner demonstrates they will engage with individuals and groups beyond direct membership.

Note: Meeting assessment requirements does not guarantee funding. Applicants may receive full, partial or no funding for their projects.

Funding Conditions & Reporting Requirements

The following conditions apply to all Neighbourhood(s) Micro-Grant applications:

General Conditions

Projects must be completed within a 12-month time frame unless otherwise granted in the funding approval letter.
The funding amount will not exceed $500 and is dependent on the project scope and criteria. Applicants can apply for only one City of Edmonton grant for a particular element of their project or initiative.
Applicants may not resubmit or appeal an application for the same project until they have received written notification of approval or denial of their current funding application.
Recipients of Program funds are to acknowledge the City of Edmonton wherever possible and appropriate. The City of Edmonton visual identity standards are available upon request and recognition of funding can be achieved in a variety of ways:
- News release or submitted article to local/regional media
- Social media channels such as Twitter, Facebook, blog postings, etc.
- Organization’s website or newsletter
- Signage, either temporary or permanent

Reporting Requirements

All applicants are required to submit a Final Report Form due 30 days after project completion date.
All applicants are required to submit a Reconciled Expense Sheet with proof of receipts.

Terms of Use and Right to Audit

The funds received shall not be used for a purpose beyond the objectives outlined by this grant. The Applicant must demonstrate fiscal responsibility and manage its finances.

Should an applicant make false representations or otherwise fail to meet any of the requirements of the grant to the City’s satisfaction, they may be subject to fund repayment. The applicant may also be ineligible for future funding or other procurement with the City of Edmonton until the outstanding dispute has been resolved.

Start Your Application

Neighbourhood(s) Micro-Grant Application

Submit Your Final Report

All Neighbourhood Micro-Grant fund recipients must submit a Final Report within 30 days of the completion of the Project. Your Final Report will state how the funds were used. Fund recipients must demonstrate how the initiative met one or more of the Neighbourhood Services Funding Program Outcomes.

Note: Fund recipient eligibility for future funding through the City of Edmonton is dependent on a complete Final Report verified as received by the Grants Office.

Neighbourhood(s) Micro-Grant Final Report

To prepare for filling out the Final Report Form please gather:

Information on how your initiative met the goals for your neighbourhood
Examples of your advertising/marketing material and posts that shared your findings or learnings
Have your copy of the Expense Sheet (budget) ready to include actual revenue and expenses. This is the budget you submitted with your Neighbourhood Micro-Grant
Copies of receipts
Your Expense Sheet (Final Report)
Number of initiative attendees
Photos *Optional - ensure you have permission to share identifiable photos prior to submission. The following form must be used for City informational and promotional purposes: Model Release Form

Note: If you do not have a copy of the Financial Report (budget) submitted with your application, please call the Grants Office for assistance at 780-496-4933. Otherwise, you can create a new sheet with the actual expense portion completed. No matching component is required for the Neighbourhood(s) Micro-Grant.

Who Can Apply?

Funding Program Outcomes

Eligible Projects & Expenses

Ineligible Projects & Expenses

Important Information

Helpful Tips for a Successful Application

To Create or Retrieve Your Grant I.D:

Are You a First-time Applicant?

General Conditions

Reporting Requirements

Terms of Use and Right to Audit

Final Report Form and Expense Reports

Neighbourhood Connections Grant

Revitalization Project Macro-Grant

Revitalization Micro-Grant

Neighbourhood Revitalization

Revitalization Extensive Project Fund

For More Information

Neighbourhood Resource Coordinators