The City Clerk team is providing services and can be contacted at:
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Access to Information, or FOIP, requests are still accepted online or by mail:
Corporate Access and Privacy Office
Office of the City Clerk
3rd Floor, City Hall
1 Sir Winston Churchill Square
Edmonton, AB T5J 2R7
For more information on making an Access to Information Request, please contact 780-496-5222 or firstname.lastname@example.org
The Subdivision and Development Appeal Board (SDAB) and Assessment Review Board (ARB) are both using a written hearing or appeal process as approved by the respective Board Chairs. These processes will now be managed remotely with Board Members.
The Community Standards and License Appeal Committee (CSLAC) will not convene in-person meetings and will utilize technology where possible.
For more information on the SDAB, ARB and CSLAC, contact:
The Civic Agency Team continues to provide services remotely.
The timelines for the recruitment process for the City’s Agencies will be adjusted to account for any changes to the approved Council calendar.
The Civic Agencies Team will advise candidates of any changes in process.
Committees of Council will not convene in-person meetings and will utilize technology, where possible.
For more information on Committees of Council, contact:
All scheduled City Council and Standing Committee are suspended with the exception of the March 30 City Council meeting.
For more information on Council and Standing Committee meetings, please contact:
The Office of the City Clerk is the primary contact regarding City Council business. The Office manages Council and Committee meetings, quasi-judicial boards, municipal elections, the municipal census and appointments to civic agencies. It also manages corporate records and oversees Freedom of Information inquiries for the organization.
The City Clerk administers the legislative process for municipal government. The Clerk is responsible for ensuring Council meetings are conducted legally and provides procedural advice during meetings. The City Clerk is also the Returning Officer for municipal elections.
Policies and Directives
Corporate Records Management
Freedom of Information and Protection of Privacy (FOIP)
The Office of the Branch Manager provides a strategic approach to branch work. The team works closely with Branch Leadership to support functions related to budget, employee engagement, technology, internal communications, and culture. This work helps ensure productive and knowledgeable staff with a broad understanding of the branch and how it aligns with Council’s direction.
The Corporate Information Governance section supports a city-wide framework for the management of recorded information. It includes developing policies, standards and strategic direction for the creation, security, accessibility, retention, disposition and preservation of records. It is applicable to all City departments, employees, and volunteers, as well as the Office of the City Auditor, contractors, boards, agencies, and commissions.
The section also manages the City’s Freedom of Information and Protection of Privacy (FOIP) program by assigning and tracking FOIP requests and representing the City in mediations and inquiries with the Office of the Information and Privacy Commissioner. We also process FOIP requests, provide consultation and advice to the City’s FOIP Coordinators, and conduct the “FOIP in the City” training course.
The Council and Administrative Services section provides a broad range of administrative and operational supports to Elected Officials and the Office of the City Clerk; including accounting and budget support, Council correspondence distribution, Council meeting notices and calendaring, travel and training administration, and general reception services.
The Elections and Census section is responsible for conducting Edmonton’s civic election every four years and a city-wide census every two years. In the intervening years we review our election processes, develop technology requirements for future elections, look at data to determine if a ward boundary review should be recommended to Council, and are prepared to conduct by-elections. The Director also reports to two city school boards (as contributing partners in elections) and is responsible to the Minister of Municipal Affairs for the operation of the election (in Local Authorities Election Act).
The biennial city-wide census is conducted to determine the population of the city and to collect demographic data from residents. We rely on census data in considering ward boundary reviews. It is also used for planning purposes by various City departments, the library, police, businesses, schools, community organizations, and others. Located in the west end (16304-114 Avenue), we have a regular staff of up to nine people. We are responsible for hiring up to 3,000 temporary workers during elections and 1,200 during census.
The Governance and Legislative Services section manages all aspects of City Council and Committee meetings. We assist the corporation and City Council in complying with legislation in the decision-making process, which also applies to the extended governance model for civic agencies, boards, and commissions.
The Tribunals Section supports the Assessment Review Board, the Subdivision and Development Appeal Board, and the Community Standards and Licence Appeal Committee. These quasi-judicial tribunals are independent venues where citizens can appeal decisions made by City Administration allowing them the opportunity to be heard on matters that affect them.