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Event Planning Services

If you are an Event Organizer looking to plan an event in the City of Edmonton you are in the right place!  This webpage will provide you with the information and tools needed to help you plan a successful event whether it is in City of Edmonton parkland, roadways, Churchill Square or City Hall. 

The City of Edmonton recognizes the significant role festivals and events play in the vibrancy of a community and its attractiveness to tourists and potential residents.  Since 1981 the City of Edmonton has supported festivals and events with dedicated funding.  The City of Edmonton has also established the Civic Events Office which is a one-stop shop for all city services for festivals and events, making it easier and less time-consuming for Event Organizers to get the permits and access the services they might need.** 

Special Event Application Process*

1. Review the Event Planning Checklist and Event Planning FAQ.
2. Fill out the Special Events Application Form and submit it to the Civic Events Office for approval. 
3. The Civic Events Office will contact you and you will be assigned an Event Liaison to guide you through the process.

* Application form must be submitted no later than 12 weeks prior to the event day.

Please note: once contacted by an Event Liaison, Event Organizers may be asked to supply:          

• Site-plan Layout
• Load-in and Load-out schedule
• Activities/schedule of events on-site
• Special site/equipment requirements
• Items for sale or display (if applicable)
• Proof of insurance
  

** When planning an event, it is important to note the following:

• Depending on the size and scope of your event, civic services costs may be incurred by the event (i.e. road closures, special event policing, medical services, equipment rentals, etc.)
• All events on road right-of-ways require a Special Event Roadway Permit or Parade/Procession Permit with the exception of Block Parities
• Erection of tents and/or other structure may require additional permits
• All events held on a right-of-way or City of Edmonton property require proof of at least $2,000,000 liability insurance in favour of the City of Edmonton

For more information:

Civic Events Office